In very basic terms KMGS Photography totally respects your personal information and will only ask you for what information I really need from you. I will look after it in the same way I would want mine looking after, keeping it secure! I will only share it with others where I need their help us deliver our service to you (such as our professional printing laboratory who may need your name and address to post your purchases). Be assured that I will never share your information in any other circumstances – nor will I sell it on elsewhere!
Here are more details -
1. The Data I collect
I need to collect a variety of data in order to deliver my services, and I will manage your personal data transparently, fairly and securely.
Upon booking I will ask you to provide the following data –
Name, email address, postal address, postcode and telephone number. Obviously being a photographic business we also create and manage images.
We use the above data to be able to provide you with the service, to deliver your goods and for consultations and viewing sessions. Images may be used for marketing purposes with your consent (I will ALWAYS ask you for consent before sharing images online).
I may keep some of your personal data indefinitely. This is due to requests for images being made several years after they were taken. Images are archived onto encrypted external hard drives once the session, viewing and delivering of images is complete.
When you visit my website it collects Cookies. These are small pieces of data that websites send to a user's computer and are stored on the user's web browser.
2. Which third parties do I share Personal Data with?
I may share personal data with the following third parties:
Squarespace, Google Mail, Halifax, Stripe, printing laboratories, other trusted businesses, such as framing companies or book suppliers.
There are also certain situations in which I may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.
3. Why do I share your Personal Data with the above?
We share your data in order to to deliver our service to you.
I may transfer personal data to a country outside of the European Economic Area (EEA) if necessary eg if a third party we utilise could have servers located outside of the EEA. If this is the case, I will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU's guidelines. You can see above which third parties I use and therefore if I send data outside of the EEA and on what basis I do so.
4. How do I keep your personal data secure?
I keep your data secure by using password-protected accounts and encrypted hard drives as well as keeping information stored under lock and key out of hours, and by using Secure Socket Layer (SSL) technology when information is submitted to us online.
In the unlikely event of a criminal breach of our security I will inform the relevant regulatory body within 72 hours and, if your personal data were to be involved in the breach, I would also inform you.
6. You have the following rights - - the right to be informed about the collection and use of your personal data - the right of access to your personal data and any supplementary information - the right to have any errors in your personal data rectified - the right to have your personal data erased - the right to block or suppressing the processing of your personal data - the right to move, copy or transfer your personal data from one IT environment to another - the right to object to processing of your personal data in certain circumstances, and - rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
While we do not hold personal data any longer than we need to. The duration will depend on your relationship with us, and whether it is ongoing. I may keep some of your personal data indefinitely. This is due to requests for images being made several years after they were taken.